Learning new Microsoft Office tricks in "just a minute"
Prior to the advent of cloud computing, sending attachments via email meant that each recipient got their own copy of the file(s), leading to wasted bandwidth, excessive disk storage, and no way to have a “single source of truth” file since everyone had their own copy. But now with the cloud, you can choose instead to send a link to your file that’s stored in OneDrive or SharePoint, and everyone can work off that single copy. Here’s how that works…
Being able to easily access version history on files is a real benefit, especially when it comes to files stored on OneDrive. Now you can get to the version history in your synced OneDrive files using tools like File Explorer. This helps you avoid having to go into OneDrive on the browser to figure out if you need to restore an earlier version of a file. Here’s how it works…
OneDrive is a great tool, but it can be a bit difficult when it comes to finding what you’ve shared with whom, and whether you need to do some permission clean-up. By using the OneDrive Sharing Report, you can get all this information in an easy-to-read Excel spreadsheet. Here’s how that works…
I’ve been asked about some of the odd parameters that are now part of sharing links when you’re grabbing a copy of a link to a file or folder to share with someone else. In trying to research the answer, I found that there’s very little information in a single location that addresses this, so I’m going to give it a shot here. Keep in mind that this is my “best guess” on the topic, and it may not be totally correct and/or may change without notice. 🙂
One of the many benefits of storing files in SharePoint Online or OneDrive as opposed to file shares is the ability to add comments to the file for additional context and collaboration. However, until recently that was only allowed for Microsoft files (such as Word, Excel, etc.) Now the ability to add comments has been extended to non-Microsoft files, such as PDF files. Here’s how that works…
I heard about the Move to OneDrive feature a while back, and I’ve been waiting for it to show up in my Office 365 tenant… and now it’s there! When you have the OneDrive sync client installed, are using Windows File Explorer, and right-click on a file, you have an option to *move* it to OneDrive without having to drag and drop. Here’s how that works…
It’s a nightmare of mine… someone pings me and says that hundreds of files are missing from a document library, and they’re not in the recycle bin either. If you’re lucky, you figure out who deleted the files, and often they didn’t realize they did that. Now in SharePoint Online and OneDrive, Microsoft will notify you via email if you’ve done a “mass deletion” of data. Here’s what happens…
If you’re new to Teams or OneDrive, you may think that moving files from one place to another may involve copying it to your computer and then copying it to the target destination. However, both Teams and OneDrive come with options to copy directly from one location to another. Here’s how that works…
Hardly a day goes by that we don’t get a question from someone along the lines of “does do , and why doesn’t it?”. Or, there’s the “when will Microsoft change to allow us to do ” question. Bottom line… we don’t know, and we have virtually no sway to influence Microsoft to change their software… but you do!
One Minute Office Magic 