09 – Sending files in Outlook… attachments or links?

Prior to the advent of cloud computing, sending attachments via email meant that each recipient got their own copy of the file(s), leading to wasted bandwidth, excessive disk storage, and no way to have a “single source of truth” file since everyone had their own copy. But now with the cloud, you can choose instead to send a link to your file that’s stored in OneDrive or SharePoint, and everyone can work off that single copy. Here’s how that works…

Email and attachment layout for Outlook on the Web

Lately I’ve been seeing and experiencing more features specific to Outlook on the Web that makes me lean even more towards using that as my primary email client. Sandra Mahan brought this one to my attention last week, and I really love how it combines an email attachment and email content in a way that makes context even easier to keep front and center. Here’s how that looks…

Outlook’s reminder when you forget your email attachment

Admit it… we’ve all done it. We craft a wonderful email that tells the recipient(s) to look at the enclosed or attached file, and then we send it… without the attachment. Outlook can help you avoid that email faux pas in a number of cases, and here’s how you do it…

Attachments vs. embedded files in Outlook

This is why you sometimes see file attachments in the body of your email.