Adding Comments to non-Microsoft files in SharePoint Online and OneDrive

One of the many benefits of storing files in SharePoint Online or OneDrive as opposed to file shares is the ability to add comments to the file for additional context and collaboration. However, until recently that was only allowed for Microsoft files (such as Word, Excel, etc.) Now the ability to add comments has been extended to non-Microsoft files, such as PDF files. Here’s how that works…

While in a SharePoint Online document library (or OneDrive), select the file that you’d like to add a comment to:

Machine generated alternative text:
SharePoint 
Technology Spark Tools v Communities v 
SharePoint Migration 
Sites v 
News & Events v 
Not following 
All Documents 
14 Share 
Home 
p Search Documents 
Documents 
Migration Schedule and List 
Open 
Share 
Migration Calendar Migration List Schedule by Batch 
QD Copy link Download Delete -B Pin to top 
SparkOne 
Rename 
Modified 
April 24 
June 18 
About a minute ago 
July 5 
May 1 
Edit 
X 1 selected 
Modified By 
Mahan, Sandra 
Nguyen, Tanh 
Duff, Thomas 
Mahan, Sandra 
Mahan, Sandra 
o 
o 
e 
Name 
SharePointOnlineQuickStartGuide.pdf 
Guidance Page Type 
Learning Roadmap 
Ne

Hover over the Vertical Ellipsis icon and select the See Details option in the pop-up box (or just click the Information Icon in the menu bar on the far right side):

Machine generated alternative text:
SharePoint 
Technology Spark Tools v Communities v 
SharePoint Migration 
Sites v 
News & Events v 
Not following 
All Documents 
14 Share 
Home 
p Search Documents 
Documents 
Name 
Migration Schedule and List 
Open 
Share 
Migration Calendar Migration List Schedule by Batch 
QD Copy link Download Delete -B Pin to top 
SparkOne 
Rename 
Modified 
April 24 
June 18 
Edit 
X 1 selected 
Modified By 
Mahan, Sandra 
Nguyen, Tanh 
o 
Ne 
e 
SharePointOnlineQuickStartGuide.pdf 
SharePointOnlineQuickStartG... 
0 
2 Views 
Guidance Page Type 
Learning Roadmap 
ee details

In the Information panel, scroll down until you get to the Activities section. Enter a comment in the Comment field and click the Send icon:

Machine generated alternative text:
SharePoint 
Technology Spark Tools v Communities v 
Sites v 
News & Events v 
SharePoint Migration 
Home Migration Schedule and List 
Not following 
14 Share 
Migration Calendar Migration List Schedule by Batch 
QD Copy link Download Delete -E Pin to top 
SparkOne 
Rename 
Modified 
April 24 
June 18 
About a minute ago 
July 5 
May 1 
Edit 
X 1 selected 
p Search Documents 
Documents 
Name 
Open 
Share 
All Documents v Y 
o 
SharePointOnlineQuickStart... 
Activity 
More details 
View: All activities 
e 
SharePointOnlineQuickStartGuide.pdf 
for sharing! 
Today 
You edited this file 
About a minute ago 
+ You created this file 
About a minute ago

Your comment is added to the Activity section, and it is now part of the file:

Machine generated alternative text:
SharePoint 
Technology Spark Tools v Communities v 
SharePoint Migration 
Sites v 
News & Events v 
Not following 
14 Share 
Home 
p Search Documents 
Documents 
Name 
Migration Schedule and List 
Open 
Share 
Migration Calendar Migration List Schedule by Batch 
QD Copy link Download Delete -E Pin to top 
SparkOne 
Rename 
Modified 
April 24 
June 18 
About a minute ago 
July 5 
May 1 
Edit 
X 1 selected 
All Documents v Y 
o 
SharePointOnlineQuickStart... 
Activity 
More details 
View: All activities 
x 
e 
SharePointOnlineQuickStartGuide.pdf 
dd a comment 
Today 
You commented 
Thanks for sharing! 
A few seconds ago 
Reply

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