Making research easier in Word with Researcher

If you are responsible for writing papers for school or work, you know you spend a lot of time cruising web sites, copying information, and then trying to remember where you found everything so you can cite it properly. There’s a feature in Word that can help with that, and it’s called Researcher. I found out about this tip from Christian Buckley during one of our Productivity Tips sessions. Here’s how it works…

Selecting all the content in your Excel spreadsheet

Not being an Excel guru, I tend to do things manually instead of using features that can make things a LOT faster… such as selecting all the data in an Excel spreadsheet. I’ve been known to do a lot of scrolling to find the end points and dragging to select everything. It’s a lot easier just to use the CTRL-A keyboard shortcut!

The new Icons feature in Office ProPlus

This is one of those things that was easy to overlook in all the new features in Office ProPlus (aka Office 2016), and that’s the new Icons feature in the Insert section of the Ribbon Bar. In fact, when it first rolled out, it really didn’t work very well as it was trying to pull the icons from a 3rd party site (or so it appeared), and I couldn’t get any of them to load. But now it’s working fine. Here’s how you can use them…

Fixing your quirky spelling errors in Office

Admit it… you have a few(?) words that you always misspell or mistype when working on a Word document, a PowerPoint deck, an Excel file, a OneNote notebook, or an Outlook email. And, for whatever reason, the program decides that your quirky spelling isn’t important enough to fix for you automagically. Well, you can actually add your own spelling quirks to Office so that you don’t have to wear out the backspace key fixing your errors. And yes… this is a case where you can fix it once, and *all* the programs will pick up the change!

Controlling paragraph spacing in Word

For those of us who don’t spend a lot of time in Word documents, getting the right and/or consistent paragraph spacing seems to be an effort in manual line feeds. But as pointed out by a colleague, there is an easy way to set the paragraph spacing automatically for a specific paragraph or an entire document. Here’s how…

Adding Page Breaks to your Word document

We’ve all been there… you have a Word document where the last few lines of a paragraph spill over to a new page, and you would rather have it all together. Rather than try and manually move the paragraph down to the new page with line breaks, it’s better to use the Page Break feature in Word to do that!

Finding folder names in Outlook search

This tip came to me via Sandra in the typical fashion… a Skype ping that starts “I just figured out something cool… wanna see?” She shared her screen and showed me how to search for items in your Outlook mail file and have it show you what folder it’s in! Here’s how it works…