Deciphering the SharePoint Online/OneDrive sharing links

I’ve been asked about some of the odd parameters that are now part of sharing links when you’re grabbing a copy of a link to a file or folder to share with someone else. In trying to research the answer, I found that there’s very little information in a single location that addresses this, so I’m going to give it a shot here. Keep in mind that this is my “best guess” on the topic, and it may not be totally correct and/or may change without notice. 🙂

Adding Comments to non-Microsoft files in SharePoint Online and OneDrive

One of the many benefits of storing files in SharePoint Online or OneDrive as opposed to file shares is the ability to add comments to the file for additional context and collaboration. However, until recently that was only allowed for Microsoft files (such as Word, Excel, etc.) Now the ability to add comments has been extended to non-Microsoft files, such as PDF files. Here’s how that works…

Move to OneDrive option in Windows File Explorer

I heard about the Move to OneDrive feature a while back, and I’ve been waiting for it to show up in my Office 365 tenant… and now it’s there! When you have the OneDrive sync client installed, are using Windows File Explorer, and right-click on a file, you have an option to *move* it to OneDrive without having to drag and drop. Here’s how that works…

Getting notified when you do a “mass deletion” in SharePoint Online or OneDrive

It’s a nightmare of mine… someone pings me and says that hundreds of files are missing from a document library, and they’re not in the recycle bin either. If you’re lucky, you figure out who deleted the files, and often they didn’t realize they did that. Now in SharePoint Online and OneDrive, Microsoft will notify you via email if you’ve done a “mass deletion” of data. Here’s what happens…

Moving files around in Teams and OneDrive (and back again)

If you’re new to Teams or OneDrive, you may think that moving files from one place to another may involve copying it to your computer and then copying it to the target destination. However, both Teams and OneDrive come with options to copy directly from one location to another. Here’s how that works…

Making your voice heard at Microsoft – UserVoice sites for our relevant software

Hardly a day goes by that we don’t get a question from someone along the lines of “does do , and why doesn’t it?”. Or, there’s the “when will Microsoft change to allow us to do ” question. Bottom line… we don’t know, and we have virtually no sway to influence Microsoft to change their software… but you do!

Using the Search function in OneDrive

One of the advantage of having your personal files in OneDrive is that you have the capabilities of the Office 365 search engine when it comes to finding data. You’re not just restricted to searching for file names, either. The search indexes the content of the files, and gives you a powerful search experience. Here’s how you can use it to find your data quickly…