Ending your meetings early in Outlook

In the latest version of the Outlook client, there’s a feature that allows you to set the default for meetings to end five or ten minutes early to give you time to get to your next meeting. Here’s how that works…

Using the Notes feature in Outlook

When going through my list of reading material from Twitter, I found a link to an article by Rob Woodgate titled What are Notes in Outlook and How Do You Use Them? I didn’t know that was buried in Outlook, and it’s a pretty cool way to keep “sticky notes” in Outlook for easy reference. Here’s how it works…

Keep better control on your time and inbox with Outlook’s Insights

OK… I have been looking forward to this feature rolling out for a VERY long time! I apparently have the latest updates to my Outlook client now, as this morning I saw the Insights add-on icon in the Ribbon Bar. To me, this is one of the most valuable uses of machine learning in Office 365 to help you stay on top of your Inbox and Calendar. Here’s what I saw this morning on my first visit to Insights…

Marking unread deleted emails in Outlook as read

This probably doesn’t bother anyone else like it bothers me… If I have a message in my Inbox that’s unread and I delete it (or if I have a rule that routes certain messages directly to the Deleted Items folder), it still shows as unread in my Deleted Items folder. And since I have my folders set to show the number of unread messages, I always have a number next to the Deleted Items folder that’s completely meaningless to me… and it annoys me. Yes, I’m old, so get off my lawn…

This tip shows you how to have any message (read or unread) that’s moved to the Deleted Items folder to be marked as read…

Multiple Office Clipboards in Office applications

Having done this tip gig for a number of years now, I don’t often find a tip that blows my mind. It’s even more rare that I find a tip that blows my mind, *and* has apparently been there for years. Today’s tip fits that bill… you can have up to 24 selectable Office Clipboard entries to choose from when you’re working in Outlook, Word, Excel, or PowerPoint. Even better is that they are shared across all those programs!  Here’s how it works…

Starting Outlook in something other than Inbox

It’s so common, I don’t even think about it any longer… when you start Outlook, it opens up in the Inbox. However, I saw a posting today by Jason Womack that tossed out the assumption that you *have* to start Outlook that way. Here’s how you can open it up in any folder you’d like…

Using the Read Aloud feature in Outlook

Have you ever gotten an email from someone that looks more like a novel than a request? Have you wished you could just have someone read it to you while you focus on something else? Well, with the Read Aloud feature in Outlook, you can now do that! Here’s how…

Closing original emails in Outlook when replying or forwarding…

As I get older, I find that my mind is much more… “efficient” when it comes to “erasing” short-term memory… such as “why did I have this particular email open on my screen, and did I already respond to it?” Well, I just saw an option in Outlook that closes the original email when you do a Reply or Forward, eliminating all the screen clutter. Here’s how it works…