Creating your own private Outlook Contact Lists

There are times when you want to create distribution lists that serve your organization as a whole. But there are also instances when you want a personal contact list that only affects you and the people you want to reach on a regular basis. This is how you set one up in Outlook…

Deleting grouped emails in Outlook

I tend to keep (or at least try to) a fairly lean Outlook mailbox, and I tend to delete items in my Sent, Conversations, and Deleted Items folders on a regular basis. I stumbled across a way to delete things by group the other day, and I thought I’d share it with you…

Changing the date format in your Outlook Inbox

Depending on how you format your Inbox layout in Outlook, you may be interested to save as much room as possible to show more information in the Subject column or have more room for the preview pane. Sandra showed me a way to reformat the date column that works really well for me.

Changing your user initials in Office programs

A colleague pointed out this option to me the other day, and it’s a good one to share. In Office programs like Word or OneNote, the system often uses your initials to note who made changes. But perhaps you need to change your initials for some reason (duplicate of someone else, you don’t like them, etc.). Here’s how you do that…

Changing the font settings for Outlook email

In the last month, I’ve had two customers ask me how to “fix” their font settings in Outlook. Somehow they got changed from what they were used to, and using the font settings on the Home tab only fixed the fonts for the email they were currently in. Here’s how to make the changes permanent…

Setting the default meeting length in Outlook

I find it extremely frustrating when someone books an hour for a meeting by default, but yet they only have about 10 minutes of material they need to cover. Instead of playing havoc with your (and others) calendar, you can set your default meeting length to something shorter. Here’s how…

Filtering Outlook email via Ribbon Bar options

Unless you’re a search ninja, you’re likely to only type in a search term in the Outlook search bar, and hope for the best. However, there are a number of other options you can use that are found in the Ribbon Bar. Here’s where to find them…