2021/02/09 – Sending files in Outlook… attachments or links?

Prior to the advent of cloud computing, sending attachments via email meant that each recipient got their own copy of the file(s), leading to wasted bandwidth, excessive disk storage, and no way to have a “single source of truth” file since everyone had their own copy. But now with the cloud, you can choose instead to send a link to your file that’s stored in OneDrive or SharePoint, and everyone can work off that single copy. Here’s how that works…

The @mention feature in Outlook

Most of us get deluged with email on a daily basis, and it’s hard to get your emails to stand out and get noticed by your recipients. Did you know you can use the @mention feature in Outlook to mention someone in the body of your email and also include them in the To field? Here’s how that works…

Sending a Microsoft Teams conversation item to Outlook

In a perfect world, everyone you need to involve in a chat or channel conversation in Microsoft Teams will be present in that particular Teams workspace (or even in Teams in general). But the world is not perfect, and many people still live in their inbox. If you need to inform someone of a Teams chat or conversation, you can email them a copy of it so that they will know what’s going on. Here’s how you do that…

Cortana Daily Briefing emails

If you have a ton of items on your calendar and in your inbox each morning, it can be a bit overwhelming to sort through things and figure out what needs attention right away. There’s a new feature in Microsoft 365 called the Cortana Daily Briefing email. Here’s what’s going on there…

Quick Polling with Outlook on the Web

There are many times when you want to take a quick survey via email for some topic… like what everyone might like for lunch. You can do that with the Quick Polling feature in Outlook on the Web. It’s very easy to use and gets you the answers you need with very little effort. Here’s how it works…

Suggested Replies for Outlook on the Web

If you’re used to using an email application like Gmail, you’ve likely seen (and used) the Suggested Replies feature, where short one-click answers are provided to speed up your email processing. Outlook on the Web now has that same feature, and it’s pretty cool. Here’s how it works…

Email and attachment layout for Outlook on the Web

Lately I’ve been seeing and experiencing more features specific to Outlook on the Web that makes me lean even more towards using that as my primary email client. Sandra Mahan brought this one to my attention last week, and I really love how it combines an email attachment and email content in a way that makes context even easier to keep front and center. Here’s how that looks…

Sending a Microsoft Teams conversation to Outlook

There are times when you have a conversation in a Microsoft Teams channel, and you want to alert someone to check it out via email (because that’s what they prefer to use). Christian Buckley shared this really cool feature that enables you to send a chat directly to Outlook, and gives the recipient an easy way to get to the conversation in question. Here’s how it works…