Learning new Microsoft Office tricks in "just a minute"
If you’ve been working with computers prior to “the cloud”, it’s very easy to have your behavior default to saving your files to your local hard drive or a file share. However, now with SharePoint Online and OneDrive, doing that limits the opportunities you have to work with the files in new and collaborative ways. Instead, start creating and saving your files directly to SharePoint document libraries or your OneDrive space. Here’s how that works…
Prior to the advent of cloud computing, sending attachments via email meant that each recipient got their own copy of the file(s), leading to wasted bandwidth, excessive disk storage, and no way to have a “single source of truth” file since everyone had their own copy. But now with the cloud, you can choose instead to send a link to your file that’s stored in OneDrive or SharePoint, and everyone can work off that single copy. Here’s how that works…
Being able to easily access version history on files is a real benefit, especially when it comes to files stored on OneDrive. Now you can get to the version history in your synced OneDrive files using tools like File Explorer. This helps you avoid having to go into OneDrive on the browser to figure out if you need to restore an earlier version of a file. Here’s how it works…
OneDrive is a great tool, but it can be a bit difficult when it comes to finding what you’ve shared with whom, and whether you need to do some permission clean-up. By using the OneDrive Sharing Report, you can get all this information in an easy-to-read Excel spreadsheet. Here’s how that works…
I’ve been asked about some of the odd parameters that are now part of sharing links when you’re grabbing a copy of a link to a file or folder to share with someone else. In trying to research the answer, I found that there’s very little information in a single location that addresses this, so I’m going to give it a shot here. Keep in mind that this is my “best guess” on the topic, and it may not be totally correct and/or may change without notice. 🙂
I heard about the Move to OneDrive feature a while back, and I’ve been waiting for it to show up in my Office 365 tenant… and now it’s there! When you have the OneDrive sync client installed, are using Windows File Explorer, and right-click on a file, you have an option to *move* it to OneDrive without having to drag and drop. Here’s how that works…
If you’re new to Teams or OneDrive, you may think that moving files from one place to another may involve copying it to your computer and then copying it to the target destination. However, both Teams and OneDrive come with options to copy directly from one location to another. Here’s how that works…
Hardly a day goes by that we don’t get a question from someone along the lines of “does do , and why doesn’t it?”. Or, there’s the “when will Microsoft change to allow us to do ” question. Bottom line… we don’t know, and we have virtually no sway to influence Microsoft to change their software… but you do!
One of the advantage of having your personal files in OneDrive is that you have the capabilities of the Office 365 search engine when it comes to finding data. You’re not just restricted to searching for file names, either. The search indexes the content of the files, and gives you a powerful search experience. Here’s how you can use it to find your data quickly…
