Outlook – Minimizing Screen Items

Sometimes there isn’t a lot of room in Outlook to see everything when using the reading pane, especially if you have a smaller monitor or are using a laptop. Here are a few tricks to free up space.

Finding all the emails from a sender in Outlook

Let’s say that a certain boss I report to asks me about an email she sent me, and I’m desperately trying to find it so I don’t look dumber than normal. This Outlook trick can quickly filter down all my emails to only the items she sent me.

Outlook – To-Do Bar

Today I received an email from a colleague indicating that she had recently lost her calendar and task bar on the right side of her screen and asked how to get them back.

Retrieving deleted emails with the Undo feature

Sandra shared this one with me today, and neither of us had thought about using Undo in this fashion. But it works really well for getting an email back that you inadvertently sent to the Deleted Items folder (assuming you use Undo right after you did the delete).

Outlook – Quick Access Toolbar

We recently shared how you can Clean Up Folders in Outlook. If you’d like to skip a couple of steps, here’s a great way to add an action to your Quick Access Toolbar.

Getting a list of email addresses in Excel into Outlook

This little trick is handy if you have a list of email addresses in Excel, and you want to use that list to send everyone an email using Outlook. It’s really nothing more than copy and paste!

Outlook – Group Conversations and Clean Up Folder

Have you ever received an email, then a reply to that email, and another reply to that email, and another, and so on? Have you felt like you should review each email to see what had changed in order to make sure you hadn’t missed anything?

Free tech books and documents from Microsoft!

It’s that time of year again!

Each year, Eric Ligman from Microsoft has a blog entry that posts links to a LARGE collection of FREE ebooks on Microsoft technology. There’s no catch, it’s all legal, and it’s simply a “thank you” to everyone who is a Microsoft customer or partner. They are full versions of the titles, they are not time-bombed, etc. They are really and truly FREE for downloading.

Ignoring emails in an Outlook conversation thread

There is an Ignore feature in Outlook that allows you to move all the current (and future) emails in a particular thread or conversation into the Delete folder.