Getting notifications when adding comments to an Office file

Using the Comments feature in Office is a great way to collaborate on a file, and to provide additional context and information. However, it’s entirely possible that someone may add a comment where your input would be valuable, and you might never see it. Now Office files will sent out a notification if your name is mentioned using the @ symbol. Here’s how that works…

Using Excel as an example, I will add a comment to the spreadsheet by clicking on Review > New Comment:

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2020 Mar 
2020 Mar 
2020 Mar 
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InfoPathMigration.xlsx - 
Review View Help 
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ACROBAT Team p 
Duff 
Search 
, Thomas 
Formulas 
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Comment 
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Comments 
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Accessibility 
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Comment Comment Comments 
Comments 
Notes 
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Protect 
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New Comment 
Add a comment about this part of 
the document. 
L 
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Change 
Change 
1 Year 
v Mont • 
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Site Owners 
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(Easy, Medium, Hard, 
Deleted, N/A, N/A - Disabled, 
v Converted to SharePoint Li v 
N/A - Disabled 
N/A 
Notes 
2019 Oct 
2019 Dec 
2019 Oct

In the Comment box, I add a name (in this case, mine) prefaced by the @ symbol. You’ll get a dropdown list of matching names when you start to type a name after the @. Once you have a proper name and you’ve added your comment, click the Send icon:

Machine generated alternative text:
341 
342 
343 
AutoSave 
File 
Home 
abc 
Spelling Thesaurus 
Proofing 
2020 Mar 
2020 Mar 
Insert Page Layout 
Formulas 
Translate 
Language 
Notes 
Data 
InfoPathMigration.xIsx Saved 
Review View Help ACROBAT Team p 
Duff 
Search 
, Thomas 
Share 
Check 
Accessibility 
Accessibility 
Smart 
Lookup 
Insights 
New 
Delete 
Previous Next 
Show 
Comment 
Notes 
Notes 
Protect 
Sheet 
Comment Comment Comments 
Comments 
Protect Allow Edit 
Unshare 
Workbook Ranges 
Workbook 
Protect 
Hide 
Ink 
L 
N 
Change 
Change 
1 Year 
v Mont v 
O 
Site Owners 
Rebuild Difficulty 
(Easy, Medium, Hard, 
Deleted, N/A, N/A - Disabled, 
• Converted to SharePoint Li v 
N/A - Disabled 
N/A 
Notes 
x 
Comments 
Duff, Thomas 
@Duff, Thomas What are we doing with the 
Notes column? 
2019 Oct

The comment is now part of the spreadsheet, and it shows my name as the targeted recipient of that comment:

Machine generated alternative text:
AutoSave 
File 
Home 
abc 
Spelling Thesaurus 
Proofing 
0341 
O 
Site Owners 
321 Bugarin, Jess 
322 Bell, Jeneen 
Insert Page Layout 
Formulas 
Translate 
Language 
Data 
InfoPathMigration.xlsx 
Review View Hel 
Saved 
BAT Team p 
Duff 
Search 
, Thomas 
g Share 
x 
P Comments 
Check 
Accessibility 
Accessibility 
Smart 
Lookup 
Insights 
New 
Delete 
Previous Next 
Comment 
Show 
Commen 
Notes 
Notes 
Protect 
Sheet 
Comment Comme 
Comments 
Rebuild Difficulty 
(Easy, Medium, Hard, 
Deleted, N/A, N/A - Disabled, 
v Converted to SharePoint Li v 
Protect Allow Edit 
Unshare 
Workbook Ranges 
Workbook 
Protect 
Comments 
Duff, Thomas 
Hide 
Ink 
QI 
Notes 
@Duff, Thomas What are we doing with the 
Notes column? 
@mention or reply... 
Lunz, Erick; Styles,

In a few minutes, I receive an email stating that I’ve been @-mentioned in the comments of a file, and I get a link to go to the file and respond:

Machine generated alternative text:
Duff, Thomas mentioned you in "InfoPathMigration". 
Duff, Thomas 
9 
To Duff, Thomas 
O If there are problems with how this message is displayed, click here to view it in a web browser. 
InfoPathMigration.xlsx 
You mentioned yourself 
Go to comment 
Comment previews are coming soon to the version of Office that Duff, Thomas used! For better collaboration in 
7:44 AM 
the meantime, let Duff, Thomas know about using Excel on the web. 
Why am I receiving this notification from Office? 
Microsoft 
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