Using Tags in Microsoft Teams channels

With the increase of Microsoft Teams usage during the virus stay-at-home orders, the message traffic in various channels has skyrocketed. This can make it hard to notice things that are relevant to you and your job function. A new feature called Tags can make it easier to target messaging to specific groups of people in a channel. Here’s how it works…

If you are an Owner of a Microsoft Teams workspace, you can go into the list of members of the workspace to apply Tags to any member of the workspace. These Tags, when used with an @ symbol, will notify anyone in the group who has that Tag applied to their name:

Machine generated alternative text:
Search or type a command 
SharePoint Team 
Calendar 
Teams 
Pinned 
General 
SharePoint Team 
Your teams 
SharePoint Team 
Join or create a team 
O Team 
This Team workspace is for the SharePoint team to discuss issues and store documen- 
Members Apps 4 more v 
Search for members 
Owners (3) 
Name 
Maha... 
Nguy... 
Duff, . 
Title 
UNIFIED COMM 
UNIFIED COMM 
UNIFIED COMM 
ation 
Tags O 
Notify a group of people all at once by 
@mentioning a tag (only owners can 
apply tags). 
MIN - ZOF WW... 
Add member 
Role 
ner v 
Owner v 
Members and guests (0)

To apply a Tag, click on the Tag icon for their name:

Machine generated alternative text:
Owners (3) 
Name 
Title 
UNIFIED COMM 
UNIFIED COMM 
UNIFIED COMM 
Location 
VAN - ZOF WW... 
POX - ZOF WW... 
MIN - ZOF WW... 
Tags O 
O 
Maha... 
Nguy... 
Duff, . 
Role 
Owner v 
Owner v 
Owner v 
Members and guests (0)

You can create a new Tag name, or enter the name of an existing Tag:

Machine generated alternative text:
Owners (3) 
Name 
Maha... 
Nguy... 
Duff, 
Title 
UNIFIED COMM 
UNIFIED COMM 
UNIFIED COMM 
Location 
VAN - ZOF WW... 
POX - ZOF WW... 
MIN - ZOF WW... 
Tags O 
Tag as 
Type a tag name 
Manage tags 
Role 
Owner v 
Members and guests (0)

In this example, I’m applying a tag called TechDebt to Sandra’s entry in this particular Teams workspace:

Machine generated alternative text:
Owners (3) 
Name 
Maha... 
Nguy... 
Duff, . 
Title 
UNIFIED COMM 
UNIFIED COMM 
UNIFIED COMM 
Location 
VAN - ZOF WW... 
POX - ZOF WW... 
MIN - ZOF WW... 
Tags O 
Tag as 
Role 
Owner v 
Members and guests (0) 
We didn't find any matches. 
Create 'TechDebt' tag

I’ve done the same for myself, so now Sandra and I have the TechDebt applied to our names:

Machine generated alternative text:
Owners (3) 
Name 
Mahan, Sandra 
Nguyen, Tanh 
Duff, Thomas 
Members and guests (0) 
Title 
UNIFIED COMM ADMIN IV 
UNIFIED COMM ADMIN IV 
UNIFIED COMM ADMIN IV 
Location 
VAN - ZOF WW6-66 
POX - ZOF WW6-66 
MIN - ZOF WW6-66 
Tags O 
TechDebt 
TechDebt 
Role 
Owner v 
Owner v 
Owner v

Now when I create a new message in a channel, I can use the Tag name prefaced with the @ symbol to allow the two of us to be notified of the new entry:

Machine generated alternative text:
General 
Posts 
Files 
Wiki 
Reply 
Reply 
Suggestions 
Tech Debt 
2 people have this tag 
December 30, 2019 
of that, Sandra.
Machine generated alternative text:
General Posts Files Wiki 
ok guys. all our of docs are now out here: 
https://cambiahealth.sharepoint.com/sites/SharePointTeam/Shared%20Documents 
Reply 
Mahan, Sandra 
12/28/19 4:01 PM 
You'll want to re link to the technical documentation instead of using the old one whihc I'm going to make read only right 
Reply 
December 30, 2019 
Duff, Thomas 12/30/19 6:01 AM 
OK... I relinked all my OneNote notebooks in this location. Thanks for taking care of that, Sandra. 
Reply 
@techdebt e need to start migrating SPD workflows to Power Automate! 
O Team

Here’s what the message looks like with the Tag applied. Please note that this does not hide the message from everyone else in the channel. It’s just a way to notify anyone with that Tag that the message exists, and it won’t get lost among other messages in a busy channel:

Machine generated alternative text:
General 
Posts 
Files Wiki + 
O Team 
Reply 
Reply 
Duff, Thomas 6:58 AM 
December 30, 2019 
Today 
@techdebt We need to start migrating SPD workflows to Power Automate! 
Reply 
start a new conversation. Type @ to mention someone.

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