Enhanced Meeting Scheduling in Microsoft Teams

In their quest to get Microsoft Teams to have feature parity with Outlook when it comes to meetings, there’s been a few features added to Microsoft Teams meeting scheduling that make it even closer to how you schedule meetings in Outlook. Here’s an overview of the ones that are most important and/or apparent…

First off, you now have the ability to designate required and optional attendees, as well as the option to specify that a meeting is an all-day event. In addition, a person who is invited but is not available will have a red background on their entry so it’s readily visible that there’s a scheduling conflict:

Machine generated alternative text:
Close 
Calendar 
Search or type a command 
ä New meeting 
Details Scheduling Assistant 
Time zone: (UTC-08:00) Pacific Time (US & Canada) 
Test Meeting 
Mahan, Sandra x 
Optional: Add optional attendees 
Mar 5, 2020 
Mar 5, 2020 
Does not repeat 
Add channel 
Add location 
A 
All day 
AA, Paragraph 
This is a meeting that you *have* to attend...

In the Scheduling Assistant tab, you also have the required and optional sections for invitees, as well as a red label when someone is unavailable in the designated time slot:

Machine generated alternative text:
Search or type a command 
New meeting Details Scheduling Assistant 
Time zone: (UTC-08:00) Pacific Time (US & Canada) 
Mar 5, 2020 
Mar 5, 2020 
Close 
View my work hours 
Calendar 
Thursday, March 5, 
Id All day 
Wednesday, March 4, 
2020 
12 PM 
2020 
O AM 
11 AM 
7 AM 
g AM 
10 AM 
All attendees 
Required attendees 
Duff Thomas 
Unavailable 
Mahan, Sandra 
Unavailable 
Add required attendees 
Optional attendees 
Add optional attendees 
Locations

Since I designated this as an all-day event, it shows up at the top of my calendar where all-day events are displayed:

There are now tabs to provide easy access to chats, files, meeting notes, and the whiteboard for the meeting. You also have the ability to provide optional messages when you cancel a meeting:

Machine generated alternative text:
Search or type a command 
Test Meeting Chat Files Details Scheduling Assistant Meeting notes 
Whiteboard 
Join 
Tracking 
Duff Thomas 
Organizer 
Mahan, Sandra 
Unknown 
Close 
X 
Mahan, Sandra 
Calendar 
Does not repeat 
Add location 
Cancel meeting 
Test Meetingl 
Mar 5, 2020 
Mar 5, 2020 
Time zone: (UTC-08:00) Pacific Time (US & Canada) 
x 
+ Optional 
All day 
AA, Paragraph 
This is a meeting that you *have* to attend... 
Join Microsoft Teams Meeting
Machine generated alternative text:
Calendar 
u Test Meeting 
Cancel meeting 
Test Meeting 
Mar 5, 2020 
Search or type a command 
:hat Files Details 
Scheduling Assistant Meeting notes 
rime zone: (UTC-D8:00) Pacific Time (US & Canada) 
Whiteboard 
x 
Join 
Tracking 
Duff Thomas 
Organizer 
Mahan, Sandra 
IJnknowr 
Close 
Mahan, Sandra 
Does not repeat 
Add locati01 
Cancel meeting? 
Justjoking... you don't have to attend.. 
Cancel meeting 
A AA Paragraph 
This is a meeting that you *have* to attend... 
Join Microsoft Teams Meeting

I like how these features make a meeting in Microsoft Teams very similar to what I do in Outlook, as well as making the additional features like the whiteboard even easier to access.

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