Time zones in Outlook calendars (revisited)

I did a tip on time zones in Outlook calendars back in 2022 when the feature first came out, but I wanted to revisit it given how certain work environments have changed. When you’re using the Outlook calendar (in the browser, New Outlook, or classic Outlook), you can show multiple time zones to the left of the time slots. While it’s easy to make one- or two-hour time zone shifts in your head, it’s a lot harder if your team is off-shore and scattered in different countries. Using this feature can be a lifesaver when it comes to knowing if and when to schedule a meeting for a certain time. Here’s how that works…

Meeting participants time-zone notifications

If your organization is spread out over multiple time zones, it can be hard to set up a meeting if you’re not aware of what time it might be for a particular group of people. Maybe a 4 pm meeting is good for you on the west coast of the US, but it would be 7 pm for those on the east coast. Now, if you’re using Outlook on the browser, you can see the attendee time zones when using the Scheduling Assistant. Here’s what that looks like…