The new Search Bar in SharePoint Online

One of the latest efforts by Microsoft is to have a unified search experience across all elements in Microsoft 365, such as Word, PowerPoint, and now SharePoint Online. Here’s what it looks like and how it improves the focus of your searches…

When you’re in a SharePoint list, you’ll notice that the search box on the left side of the screen is now gone. Instead, you have the search bar across the top which says Search this list:

Machine generated alternative text:
SharePoint 
Search this list 
SharePoint Migration 
+ New Quick edit 
Export to Excel o:• PowerApps 
Not following 
Share 
Migration List 
rte v 
Claims Questions 
Site Address 
Automate 
Site Owners People... 
I Size (MB) 
Migration Batch

When you start typing your search term, it will list a number of relevant search results which you can select from. You can also press the Enter key or click the blue arrow in the search box to get your normal list search results:

Machine generated alternative text:
SharePoint 
p migration 
Items 
X 
SharePo 
Not following 
All Items 
Share 
+ New Quick edit 
Migration List 
Title 
Mahan, Sandra modified 8/12/2019 
Mahan, Sandra modified 5/22/2019 
Export to E 
Duff, Thomas modified 9/26/2019 
Mahan, Sandra modified 10/11/2019 
Mahan, Sandra modified 6/27/2019 
Show more results 
aple . 
. v Size (MB) 
Migration Batch 
Claims Questions

Here’s the search results in my list when I search for the term “migration”:

Machine generated alternative text:
SharePoint 
p migration 
SharePoint Migration 
Not following 
Share 
View options 
O 
Search results for "migration' 
Title 
Building a Healthy Future 
Site Address 
Site Owners Peopl..

If I go to the home page of my site, the wording in the search bar changes to Search this site:

Machine generated alternative text:
SharePoint 
p Search this site 
SharePoint Migration 
+ New v Page details 
Not following 
Published 4/14/2020 
Share 
Edit

Once again, if I search for the term “migration”, I start to get search results related to this site. It’s also split up into categories, such as News items, Files, and so on. But if I press Enter or click the blue arrow, I get a list of all search results in the current site:

Machine generated alternative text:
SharePoint 
SharePoint Mi 
+ New v Page details 
p migration 
News 
Reconnect Calendar After Migration 
Published by Mahan, Sandra on July 22, 
SharePoint 2010 to SharePoint Onli... 
Published by Mahan, Sandra on July 5, 2... 
Files 
InfoPath and SharePoint Designer 
On the site SharePoint Migration 
SP Designer Workflows Migration 
On the site SharePoint Migration 
Not following 
Published 4/14/2020 
Share 
Edit

My search results now give me three different search scopes (the Site, the Hub Site, and the Organization as a whole). It starts by showing search results for the site that I’m in (“SharePoint Migration”):

Machine generated alternative text:
SharePoint 
X Exit search 
Organization 
p migration 
harePoint Migratio 
Files 
Sites 
Technology 
News 
Y Filters 
SharePoint Migration Site 
The authoritative source of all things SharePoint Online Migration related... 
InfoPath Migration 
Modified 6 days ago • 5 views

If I click on the word “Technology”, it shows me search results for the Technology Hub site and any sites which are attached to that Hub site. If your current site is not attached to a Hub site, then you wouldn’t see a Hub site option:

Machine generated alternative text:
SharePoint 
X Exit search 
Organization > 
p migration 
Files 
Sites 
echnology 
News 
Y Filters 
SharePoint Migration Site 
The authoritative source of all things SharePoint Online Migration related... 
SharePoint Migration 
Updated an April 14 • 3297 views 
updated on June 28, 2019 • 7 views

Finally, you can click on Organization, and you’ll get search results that scan all sites in SharePoint. You can use the search refiners to narrow down the search results to Files, Sites, People, and News. You can also use the Filters option to further refine your results based on last modified dates and file types:

Machine generated alternative text:
SharePoint 
X Exit search 
Sites 
People 
p migration 
News 
Y Filters 
SharePoint Migration Site 
The authoritative source of all things SharePoint Online Migration related... 
SharePoint Migration 
Updated an April 14 • 3297 views 
updated on March 24 
• 38 views

PLEASE NOTE: This new Search Bar only shows up on home pages that are using the Modern page design. If you have a home page that’s based on the Classic page layout (such as from a SharePoint 2010 migration), you’ll only see the old search bar located on the right side of the screen. You should reach out to your SharePoint Support team to work with them on creating a new Modern home page if you’d like to take advantage of the new Search Bar.

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