This tip came to me via Sandra in the typical fashion… a Skype ping that starts “I just figured out something cool… wanna see?” She shared her screen and showed me how to search for items in your Outlook mail file and have it show you what folder it’s in! Here’s how it works…
So here I’m in normal Outlook search, and I’m searching for the word purple. As soon as I put it in, it gives me results. But instead of taking the default of Current Mailbox, I use All Outlook Items:
Now in the display, they are grouped by folder name instead of the age grouping I normally have turned on:
This is a great way to find where a document might be hiding, and for you to narrow down where exactly it is in your mail file.