User-friendly links in Outlook on the Web

This is a rather cool way to get user-friendly link from SharePoint Online or OneDrive in an email without a lot of work… just copy the link into an email created in Outlook on the Web, and Outlook will do all the hard work for you! Here’s how it works and looks…

First, I’ll start off by getting a link from a document library in SharePoint Online:

Machine generated alternative text:
SharePoint 
SharePoint Migration 
Q) Copy link 
Open 
Preview 
Share 
Copy link 
Download 
Not following 
All Documents v 
14 Share 
p Search Documents 
Documents 
n Name 
open 
NY Share 
1 selected 
odified By 
ahan, Sandra 
Y 
Guidance Page Type 
Guidance Topic 
Manage ac 
Download 
Delete 
Flow 
Rename 
Pin to top 
Move to 
Copy to 
Version history 
. Alert me 
More 
Details 
Get a link that others can use to access the selected item 
Group 008 Checkout Duffxlsx 
Iff, Thomas 
ahan, Sandra 
Jayson 
ahan, Sandra 
Iff, Thomas 
ahan, Sandra 
han, Sandra

Click on Copy to get the actual link copied to your clipboard:

Machine generated alternative text:
Link copied 
https:///l/ Ill/ i.sharepoi... 
People with existing access can use the 
link

In a new email in Outlook on the Web, paste the link into the body of the email. It starts off as the full HTTPS link for a few seconds:

Machine generated alternative text:
Outlook 
Inbox 
Last week 
Search 
Send 
Filter v 
To 
Add a subject 
htt s: 
Attach v 
Discard 
SPOMigration/Shared% 
20Documents/Group%20008%20Checkout%20Duff.xlsx? 
Thomas (Tom) Duff 
Send 
Discard 
o

Then it converts to a hyperlink using the file name, as well as the icon for the file type:

Machine generated alternative text:
Outlook 
Inbox 
Last week 
Search 
Send 
To 
cc 
Add a subject 
Attach v 
Discard 
Filter v 
QGroup 008 Checkout Duff.xlsx 
Thomas (Tom) Duff 
Send 
Discard 
Draft saved at 7:11 A

I’d love to see this eventually make it to the Outlook client, but for right now it’s yet another reason to consider using Outlook on the Web on a more regular basis.

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