Microsoft Teams and the pre-meeting join experience

One of the important things to do when you join a Microsoft Teams meeting is make sure your video and audio options are set properly based on your current environment. It used to be that you’d have to join the meeting first, and then look for the options to fix everything (like muting yourself or turning on your video). Now there’s a new pre-meeting joining experience to let you set those before you enter the meeting. Here’s how it works…

Tasks by Planner and To Do in Microsoft Teams

There are a number of places where you end up storing tasks and to-do items throughout Microsoft 365. Microsoft Teams has made it a bit easier to keep track of your items with a feature called Tasks by Planner and To Do. This consolidates your To Do tasks and your Planner tasks in one place for easy reference. Here’s how it works…

Setting Status Duration in Microsoft Teams

One frustration I’ve had with Microsoft Teams is that it has a tendency to change my status from Busy (or whatever I have it set to) to Away if I’m not interacting with Teams every five minutes. I would prefer that Teams either leaves my status as I set it, or at least gave me the ability to set some time frame longer than five minutes. And now my wish came true! Teams now allows you to set a duration for your status. Here’s how it works…

Turning off message preview in Microsoft Teams chat notifications

Have you ever been in a situation where someone is looking over your shoulder at your screen, and a chat notification shows up with a message preview you’d have preferred not been seen? Same thing with sharing your screen (and not being in Do Not Disturb mode), and someone sends you “commentary” on someone in the meeting?

Awkward…

Now you can turn off the message preview function in Microsoft Teams chat notifications. Here’s how that works…

Sending a Microsoft Teams conversation item to Outlook

In a perfect world, everyone you need to involve in a chat or channel conversation in Microsoft Teams will be present in that particular Teams workspace (or even in Teams in general). But the world is not perfect, and many people still live in their inbox. If you need to inform someone of a Teams chat or conversation, you can email them a copy of it so that they will know what’s going on. Here’s how you do that…

Using Live Captioning in a Microsoft Teams meeting

I will admit I used to make fun of Microsoft’s ability to do real-time captioning, as the results tended to be… “entertaining”. But a lot has changed since then, and now Live Captioning in Microsoft Teams meetings works pretty well, considering how hard it is to adapt to voices and accents. Here’s how it works…

Turning off GIF animations in Microsoft Teams

We had a question come up yesterday in one of our Teams workspaces… was it possible to turn off the GIF animations that can be added to Teams chats and channels to make things less distracting? My co-worker Eydie found the solution for that, and it’s surprisingly easy. Here’s how…